Open topic with left hand navigation

Allocating Line Items to a Cost Account

You can allocate line items from pre-commit expense contracts, expense change orders, auto-commit invoices that do not use retainage, or cost event line items to one or more cost accounts.

Whenever you create a new line item, Proliance can automatically create allocations for you, based on the defaults for that document. For more information, see the Auto-Create Allocations for New Line Items section on the Settings page of a contract.

ClosedTo allocate a cost event or auto-commit invoice line item to a cost account

  1. Open the Line Items page of the cost event or auto-commit invoice and then click Edit.
  2. In the line items grid at the top, select the line item that you are allocating or click Add to create a new line item.

    3. In the Cost Account Allocation Grid at the bottom, Proliance displays the allocations for the line item.

  3. In the Cost Account Allocation Grid, click Add Row.

    4. Proliance adds a new blank row. Note that is it not necessary to click Add Row if you've just created a new line item, because Proliance creates the row for you.

  4. In the Cost Account column of the new row, click the Magnifying Glass icon The magnifying glass icon..

    5. The Cost Account dialog box appears.

  5. Select the cost account to which you want to allocate a portion of the line item's value, and then click OK.
  6. In the Amount column, enter the amount of the line item's total value that you want to allocate to the cost account.
  7. Complete the Line Number and ACR Column columns for the allocation.
  8. Click Save.

    9. Proliance saves the allocation.

ClosedTo allocate a contract or change order line item to a cost account

  1. Open the Schedule of Values of the contract or change order and then click Edit.
  2. In the grid, select the line item to allocate or click Add to create a new line item.

    3. The Cost Account Allocation child rows represent the allocations for the line item.

  3. Click Add CA Allocation to create a new child row. You may skip this step if you clicked "Add" in step 2, because Proliance automatically creates a new child row for each new parent.

    4. Proliance adds a new blank child row.  

  4. In the Cost Account column of the new child row, Click the Magnifying Glass icon The magnifying glass icon..

    5. The Cost Account dialog box appears.

  5. Select the cost account to which you want to allocate a portion of the parent line item's value, and then click OK.
  6. In the Amount column, enter the amount of the parent line item's total value that you want to allocate to the cost account.
  7. Click Verify Allocation Amounts to ensure that the parent row's Scheduled Amount balances with the sum of its child Amount columns.

    8. For more information, see "Verifying Allocations for Line Items".

  8. Complete the Line Number and ACR Column for the allocation.
  9. Click Save.

    10. Proliance saves the allocation.

ClosedTo allocate a contract or change order line item to multiple cost accounts

  1. Open the Schedule of Values of the contract or change order and then click Edit.
  2. In the grid, select the line item to allocate.

    3. The child Cost Account Allocation child rows represent the allocations for the line item.

  3. Click Add Multiple CA Allocations.
  4. The Cost Account dialog box appears.
  5. Select the cost accounts to which you want to allocate the parent line item's value, and then click OK.

    6. Proliance adds a new blank child row for each selected cost account. Note that the Cost Account column is already populated for each row.

  6. In the Amount column of each row, enter the amount of the parent line item's total value that you want to allocate to the specified cost account.
  7. Click Verify Allocation Amounts to ensure that the parent row's Scheduled Amount balances with the sum of its child Amount columns.

    8. For more information, see "Verifying Allocations for Line Items".

  8. Complete the Line Number and ACR Column for the allocation.
  9. Click Save.

    10. Proliance saves the allocation.

Tip: