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About Cost Accounts

A cost account in Proliance serves two main purposes:

• It is a place where budget and cost forecasts are created and managed for the workspace.  
• It serves as a grouping, sorting and filtering tool, where you can allocate expense or revenue amounts from a committing document such as a contract, change order, auto-commit invoice, or cost event.

A cost account is similar to a bank account, in that the only way to change its balance is by making transactions. You use allocations to make these transactions. If a transaction is between two cost accounts, you must perform a transfer. A cost account is also known as a work package.

• Open the Cost Accounts register.

Keeping cost accounts up-to-date is a regular task. If you are a workspace manager or someone assisting a workspace manager on the job site, you will probably review all of your cost accounts once a month to ensure that there is enough money to finish the project. Your security role must have permissions to use cost accounts. For more information, see "About Security Permissions".

Information about a cost account is organized over the following pages:

• Main: Contains detailed information about the cost account, including the type of cost account, and a summary of the most important financial information. More details are on the Financial Summary page. For more information, see "Cost Account – Main".
• Financial Summary: Provides you with a concise, executive-level overview of how transactions against the cost account affect your budget and costs. For more information, see "Cost Account – Financial Summary".
• Line Items: Shows you the budget and cost allocations within the cost account. For more information, see "Cost Account – Line Items".
• Settings: Details the display options and default settings for the cost account. For more information, see "Cost Account – Settings".
• Properties: Contains information about the Cost Account document itself, such as who created the document, and the workspace in which the document was created. For more information, see "Document Properties".

Additional cost account information is available on the following tabs:

• Project: Lists the projects the document is linked to. For more information, see "About the Projects Tab"
• Workflow: Enables you to see and specify intended actions and recipients for the document as it moves forward through its lifecycle. You can also see and specify the people who will receive notification when the document changes to a specific status. For more information, see "Workflow Tab".
• Activity Log: Records all the activities of the document, such as when it was saved, imported, exported, forwarded, or received. For more information, see "Activity Log Tab".
• Attachments: Contains a list of all the documents related to this cost account. For more information, see "Attachments Tab".