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Transferring Cost Amounts

When you transfer a cost amount, you must select at least two existing cost allocations, each of which is controlled by a different cost account. Through these allocations, Proliance withdraws the money from the first cost account and deposits it in the second. You can select any number of additional allocations for the transfer, as long as each one is controlled by a cost account.

Once you move a transfer document out of Draft state, Proliance creates a transaction for each of the selected cost allocations. The transaction records the change in the allocation's value as a result of the transfer.

To transfer a cost amount (single source/destination cost accounts)

1. Open the Transfers register.
2. Select the transfer to open.
3. Click the Cost Line Items page.
4. Click Edit.
5. Enter the amount to be transferred in the Cost Total Amount box.

If no allocations currently exist, Proliance creates lines items in the From: and To: grids. Otherwise, Proliance increases the Amount of the existing line items. These allocations are for the total transfer amount and have the default book type specified on the Settings page.

6. In the Cost Account column in the From: grid, click the Magnifying Glass icon and select the cost account where the money is coming from.
7. In the Cost Account column in the To: grid, click the Magnifying Glass icon and select the cost account where the money is going to.
8. Optionally change the book type of the allocations, if necessary.
9. Optionally type an Item Note for the allocations.
10. Click Save.

Proliance saves the transfer. Note that the transfer of funds does not actually occur until you move the transfer document out of Draft state.

 To transfer a cost amount (multiple source/destination cost accounts)

1. Open the Transfers register.
2. Select the transfer to open.
3. Click the Cost Line Items page. 
4. Click Edit.
5. Enter the total amount to be transferred in the Cost Total Amount box.

If no allocations currently exist, Proliance creates lines items in the From: and To: grids. Otherwise, Proliance increases the Amount of the existing line items. These allocations are for the total transfer amount and have the default book type specified on the Settings page.

6. In the Cost Account column of the From: grid, click the Magnifying Glass icon and select the cost account where the money is coming from.
7. In the Amount column of the From: grid, enter the amount to be moved from this allocation's cost account.
8. Optionally type an Item Description or Item Note in the From: grid for the allocations.
9. Optionally change the book type of the allocation in the From: grid, if necessary.
10. Optionally change the Line Number of the allocation in the From: grid, if necessary.
11. Click Add Row in the From: grid and repeat steps 4–8 to add new transfer source allocations.

You can add as many allocations as necessary, as long as the sum of the Amount equals the Cost Total Amt.

12. Click Add Row in the To: grid and repeat steps 4–8 to add new destination allocations.

The columns for these allocations are the same as the From: grid, except you are indicating where the money is going to. Note that the number of 'From' and 'To' allocations do not need to be equal, as long as the sum of the Amount values match.

13. Click Save.

Proliance saves the transfer. Note that the transfer of funds does not actually occur until you move the transfer document out of Draft state.