Summary
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The Main page of a cashflow document records details about the document, such as the title and the forecast start date. It also records the default settings used to populate the Cost Accounts page.
Information about the cashflow document is grouped under the following sections. The cashflow document needs to be in edit mode before you can modify the fields.
The Summary section groups pertinent information from the other sections on the page. All information shown here is for display only.
Indicates the current state
of the cashflow document.
The title of the cashflow document. You can edit this in the Details
section.
A string of characters that uniquely identifies the cashflow document
within the workspace. You can edit the number in the Details
section.
A code that categorizes the cashflow document. You can edit this code
in the Details section.
The workspace
cost period that the cashflow forecast is starting from. You can select
this period in the Details section.
The Project section displays a simplified version of the information available on the Projects tab. Use this section to quickly view a list of projects currently linked to the document, and to create, read and delete project links in edit mode. Information displayed in the project section is also available on the Projects tab, and any changes you make in the Project section is synchronized with the Projects tab.
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Using the Project section, you can set the current document's project linking status to:
Select to remove all project links for the current document. You can only remove project links if you have the appropriate role security permissions, and your contact document has a link to the same projects.
Select to display a box where you can enter a single project link for the current document. Click the Magnifying Glass icon 
to display a list of available projects from which you can choose.
Select to display a box where you can enter multiple project links for the current document. Click the Magnifying Glass icon to display a list of available projects from which you can choose.
Select to link the current document to all projects within the current workspace.
The current status of project linking is displayed in the section header so that you can quickly scan project status with all the sections on the Main page collapsed. The document must be in edit mode before you can update information in the Project section.
The Details section lets you edit the information displayed in the Summary.
Type the title of the cashflow document.
Type a string of characters that uniquely identifies this cashflow document,
or leave it blank if Proliance is configured to supply one. You
can configure
the format of this number by using Proliance
Local Admin. For details, refer to "Editing the Number Format"
in the Proliance Local Admin online help.
Click the Magnifying Glass icon and select the code that best categorizes the
cashflow document.
Click the Magnifying Glass icon and select the workspace
cost period that the cashflow forecast is starting from. The Forecast Start Period is required.
If no cost periods are shown in the list, then you must create
new periods before you can create a cashflow document. The Forecast
Start Period is used only for calculating forecast amounts. For
more information, see "Cashflow
Calculation - Forecast Amounts".
Optionally type a note that further describes the cashflow document.
Five areas where you can enter a classification for this document. If
you use assign a standard classification to your documents, you can use
it to search or organize your documents according to these classifications.
Select the user-defined values that define this document. These values
are created from the Proliance
Local Admin.
If this document was created in a workspace, this is the construction
initiative to which the workspace belongs. If this document was not created
in a workspace, you can optionally select a construction initiative name.
An area to enter additional information on this document.
The name for the specific portion of the workspace with which the document
is associated. For example, the "Civic Center" workspace consists
of five large buildings. Each building is a sub project.
The Default Settings section records default values that will be applied to cost accounts added to the Cost Accounts page. These defaults are only for cashflow management purposes and do not modify the actual cost account documents.
Click the Magnifying Glass icon and select the default starting cost period to
be used by cost accounts involved in the cashflow calculations. For more
information, see "Cashflow Calculation - Workspace Cost Periods".
Click the Magnifying Glass icon and select the default ending cost period to
be used by cost accounts involved in the cashflow calculations. For more
information, see "Cashflow Calculation - Workspace Cost Periods".
Select this check box to include retainage in the cashflow worksheet.
If you do not include retainage, the following rows will not appear for cost accounts on the Worksheet page: Retainage (Actual), Retainage (Forecast), Retainage Release (Forecast). Also, the following columns are not displayed on the Cost Accounts page: Retainage %, Retainage End Period, Retainage Start Period.
The Include Retainage setting has an effect only if retainage is being used in the workspace. For more information, see "Managing Retainage".
Note: This option can only be selected from the Main page of a cashflow document. Unlike the other default settings, you cannot select to include retainage from the Cost Accounts page.
If you are including retainage, click the Magnifying Glass icon and select the
default starting cost period to calculate retainage costs from.
If you are including retainage, click the Magnifying Glass icon and select the
default ending cost period to calculate retainage costs to.
If you are including retainage, enter the default percentage value for
the retainage. For example, to enter 8.5%, type '8.5'.
Enter the number of periods that invoice amounts should be offset on
the cashflow worksheet. For example, if invoice #1 is for cost period
02, an offset of '1' will shift the invoice's amounts to cost period 03
instead. For more information on when this offset is used, see "Cashflow Calculation
- Actual Amounts".
This setting lets you indicate whether to reverse the sign
of the invoices' amounts when used for cashflow purposes. If you select
'+ Positive', Proliance retains the current sign of the values. If you
select '- Negative', Proliance reverses the sign. In other words, positive
invoice amounts will appear as negative amounts in the cashflow worksheet,
while negative invoice amounts will show as positive amounts.
The purpose of this setting is to allow organizations to reverse the sign of the invoice amounts if required for third party reporting purposes. This setting is for display purposes only—it does not affect the internal calculations in Proliance, nor does it affect how values are displayed outside of the cashflow feature.
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