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Bid Package - Bidder Instructions

On the Bidder Instructions page you can document any special considerations that bidders must take into account when submitting a bid, such as deliverable schedules, applicable standards and special requirements. All information on this page is included on the Instructions page of invitations made available to bidders when the package is issued.

Instructions

In the Instructions section you can add high-level guidance that will help bidders respond to the invitation. For example, this text field can include information on:

• The background of the project.
• Procedures to request more information.
• Special considerations when submitting the proposal.
• Additional contact information.

Dates

Using the Dates section you can add deadline and milestone dates for the bidding process.

• Bid Closing Date: The final deadline for receiving bids. The closing date will be included in all transactions with bidders, including invitations and proposals.

Files

You can use the Files grid to list catalog cards with attached Presentation files. These file attachments can contain details on how bidders should submit their bid. Bidders will be able to see the hyperlink to download the presentation file on the Instructions page of their invitation, but will not have access to the Catalog Card document itself.

For example, you can include a Microsoft Word file that contains a checklist that further describes the steps in the bid process. Attach the Word file as a Presentation file to a catalog card and then add the catalog card to the Files list in the package. Bidders will be able to download the file from their invitation. No additional security settings are required to allow bidders to download file attachments associated with catalog cards.

In the Files grid you can:

• Click Add to add catalog cards to the list.
• Click Remove to delete catalog cards from the list.
• Click Update Revision to update the list with the latest or accepted revisions. For more information on updating revisions in the list, see "Updating Revisions".
• Resize, sort, and customize the list. For more information, see "Working with Line Item Lists".

The following columns appear for each line item:

• File Number: A number that identifies the particular catalog card.
• File: A string of characters that identifies a catalog card. Click the link to view the Catalog Card document that the files are attached to.
• User Revision Number: The user-defined revision number for the catalog card.
• Accepted Revision Number: The revision number of the accepted revision of the catalog card. If no revision has been accepted yet, the column is blank.
• Latest Revision Number: The revision number for the most recent revision of the catalog card.
• Actual Revision Date: The date that the latest revision was created.
  
• Notes: Type any additional information about the file attachment.