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Reversing Handoff/Finalization of Cost Events

You can reverse the handoff and/or the finalization between cost event line items and their related committing documents. Reasons for doing this may include:

• The line item was finalized or handed off in error.
• Updates to revenue or expense amounts have been made since a line item was finalized.

When you perform a reversal, Proliance does the following:

• If the cost event line item had been handed off, Proliance reverses both the handoff to the committing document and the finalization that was automatically performed.

Details

Proliance does the following when reversing a handoff:

• Removes the link between the cost event line item and the Schedule of Value line item.
• Deletes the Final Amount and moves it to another cost event line item.
• Reverses the finalization that occurred during the handoff. For details on the finalization reversal, see the next bullet item.
• If the cost event line item had only been finalized, Proliance reverses the finalization.

Details

Proliance does the following when reversing a finalization:

• When reversing the finalization, the finalized value will be restored to the original column prior to finalization and the Finalized value will be set to zero.   
• Note: If the system detects a mismatch between the original stored Applied from Type value and the current value, the calculation rule will be changed from Auto to Manual. This can happen if values or the calculation rule are changed after finalization.

Some examples will illustrate how the calculation rule works when reversing a finalization.

A typical example of reversing a manual calculation

Step 1 - The following values are entered in a line item.

Estimate 1 - 50

Estimate 2 - 40

Quote - 25

Adjusted Amt - 0

Step 2 - Manual is selected and the Adjusted Amt is selected as the Applied Value.

Step 3 - The line is finalized, Finalized value - 0.

Step 4 - After finalization, the Adjusted Amt is changed, Adjusted Amt - 10.

Step 5 - The finalization is reversed. The system sets the calculation rule to Manual and sets the Adjusted Amt to 0, because that was the value prior to finalization.

An example of the system setting Auto to Manual when reversing a Finalization

Step 1 - The calculation Rule is set to Auto

Quote - 30, auto rule uses this value as the Applied Value

Step 2 - The line is finalized, Finalized value - 30.

Step 3 - After finalization, the Quote is changed, Quote - 40.

Step 4 - The finalization is reversed.  The system detects a difference between the pre-finalization quote value (30) and the value determined by the auto calculation rule (40).

The system changes the calculation rule to Manual and sets the quote back to 30, because that was the value prior to finalization.

Important: Reversing a handoff does not remove the Schedule of Values (SOV) line items that were created. It only removes the link between the SOV line items and the cost event line items. This Schedule of Value line item will continue to appear on the Anticipated Cost Report. You can manually delete this line item if necessary.

To reverse the handoff/finalization for line items

1. Open the Cost Events register.
2. Select the cost event containing the line items to reverse the handoff/finalization.
3. Click the Line Items page.
4. Click Edit.
5. Click Revenue Tools or Expense Tools > Reverse Handoff/Finalization.

Proliance prompts you to save the document before continuing.

6. Click OK to save.

The Reverse Handoff/Finalization wizard appears.

7. Complete the steps on the wizard.
8. Click Save.

Proliance saves the changes.