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Change Contract Book Type Wizard

Proliance guides you through the process of changing a contract's book type with the Change Contract Book Type wizard. This wizard appears when you choose Change Book Type from the Options button of a contract.

Note: The Change Contract Book Type Wizard applies only if BCM integration has been enabled in the workspace and the contract.

There are four steps to this wizard:

Step Description

1

From the drop-down list, select the new book type for the contract.

If the book type you need isn't listed, then it is not active in the workspace. For more information, see "Enabling/Disabling Book Types in a Workspace".

2

Specify whether or not to split the source cost allocations which do not fund drawdowns on other contracts aside from the current contract.

Closed More information

The contract's drawdowns take funding from cost accounts through source cost allocations. When you change the book type of a contract, you must also specify how Proliance handles the source cost allocations.

Your options depend on whether the source cost allocations are shared by other contracts (that is, they are also the funding source for drawdowns on other contracts):

  • Source cost allocations not shared by other contracts

    • Proliance gives you two options for handling source cost allocations which are not shared by other contracts:

    • "No" — Change the book type of the source cost allocations to the new book type.

      • The drawdowns are unchanged.

      —or—

    • "Yes" — Split each existing source cost allocation into two, then set the book type of the new source cost allocations to the new book type. This new cost allocation is a duplicate of the original one, except the new book type is appended to the Line Number and the Amount is zero (0).

      • The drawdowns are now funded by the new source cost allocations. Note that Proliance does not record transactions for these changes.

  • Source cost allocations shared by other contracts

    • Proliance automatically splits each source cost allocation that is shared by other contracts. The new source cost allocations have the new book type, and have a value of zero (0).

    The drawdowns are now funded by the newly created source cost allocations. Note that Proliance does not record transactions for these changes.

3

This step appears only if the book type that you selected in step 1 is not active in one or more of the related cost accounts.

Cick each cost account name and activate the appropriate book type. For more information, see "Activating a Book Type for a Cost Account". When you are done, you can continue with the Change Book Type wizard.

Note: You cannot continue the wizard unless the book type is activated in the cost accounts. Alternatively, you can return to step 1 and select another book type, or you can cancel the wizard.

4

Click Finish to confirm that you want to change the book type. If Proliance is not able to successfully update the book type, the "Finish" button is not active. In this case, you can either return to step 1 and select another book type, or you can cancel the wizard.

The most common causes of failure is that the contract is being used as a target expense contract for one or more cost event line items, and the book type you are changing to is not active for that cost event.

Once the change is complete, the new book type is shown in the upper right-hand corner of each page of the contract.

Note:

  • If the contract is a target contract for an open cost event line item, Proliance will also update the book type for that line item. If the line item has a revenue portion, the book type change is also reflected in the budget allocations.