Open topic with left hand navigation

Limited Authority Dialog Box

The Limited Authority dialog box appears when you attempt to perform a workflow action that conflicts with the limits of authority defined for the workspace. This conflicts occurs when the value of the document exceeds your security role's Authorization Limit for this particular document/state combination, or when your security role is not authorized to perform the state change. Users with a sufficient Override Limit can choose to override their authorization limit and proceed with the state change. All overrides are recorded in the activity log of the current document.

This dialog box displays the following information:

• Workflow Action:The action you attempted to perform that conflicted with the limit of authority.
• <Document> Amount:The value of the document for which you attempted to change the state.
• Authorization Limit:The dollar amount limit for your security role for the attempted state change. If this value is lower than the <Document> Amount, the state change is halted and the Limited Authority dialog box appears.
  
  If this field displays Not Authorized, then your security role is not included in the limits of authority specified for this state change.
• Override Limit:This field shows whether your security role can override the limit of authority and proceed with the state change. If a value is displayed, you can proceed with the state change provided that this value is greater than or equal to the <Document> Amount. If No Limit is displayed, you can always proceed with the state change regardless of the <Document> Amount. If No Override Allowed is displayed, you cannot override your authorization limit under any circumstances.
  
  If this field displays Not Authorized, then your security role is not included in the limits of authority specified for this state change.

Your available options depend on your Override Limit for the document/state combination:

• If you can override the limit, you may proceed with the state change by typing a reason for the override in the Override Notes field and then clicking Override. The override notes are recorded in the document's activity log in the Details field.

Note: Being able to override your limit does not mean that you should always do so. Be sure that the current situation justifies overriding your normal authorization limit.

• If you cannot or do not wish to override the limit, click Close and then contact a user with a higher authorization limit to complete the state change.