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Synchronizing Budget Allocations

For cost event line items of type 'Both', Proliance automatically synchronizes the cost and budget allocations. You only need to enter the cost allocations and Proliance will create offsetting budget allocations based on the existing cost allocations.

As a result of this synchronization, you cannot directly edit any of the budget allocations. Proliance will update these line items based on changes to the cost allocation.

Note: When the expense portion of the cost event line item is handed off, it is no longer editable. To adjust the budget allocation amount after such a hand off, you can create new cost event line items.

ClosedExample

You create a cost allocation using three cost account allocations: line 1 has 25% of the applied expenses, line 2 has 25%, and line 3 had 50%. Proliance will automatically create three offsetting cost account allocations and will update them if any cost line items change.

If the applied expense differs from the applied revenue, Proliance will prorate accordingly. For example, the applied expense for a cost event line item = 100, while its applied revenue = 110. Under this scenario, Proliance will prorate all the corresponding revenue values by a factor of 110/100. Thus, an expense item amount of 25 becomes 27.5 (25*110/100) in the offsetting revenue version.

Proliance copies over the following cost allocation information to each new budget allocation that is automatically created:

Note:

  • The synchronization will not create cost allocations based on budget allocations.
  • If Applied Expense for a cost event allocation = 0, Proliance prorates the budget allocation amount evenly across all the allocations.
  • If Applied Revenue for a cost event allocation = 0, Proliance still creates the budget allocations but sets the amount = 0.
  • Proliance will not synchronize in instances where the total amounts are the same AND one or more of these attributes differ: pivot type, quantity, or unit price.