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About the Payments Page

The Payments page appears on invoices and payment logs:

• On an invoice, the Payments page shows the list of payments that have been issued against the invoice.
• In a payment log, the Payments page shows the payments that belong to the log.

If you have the necessary permissions, you can add or delete payments from the list on either document.

The following table shows the controls on the Payments page. Note that these controls are only available when the document is in edit mode.

The Payments page features the following information. The document needs to be in edit mode before you can modify the fields.

• Actual Conversion Rate: Enter the real rate of exchange between the workspace currency and the Real Currency Type.
• Actual Payment Amt: Enter the total amount paid. The default amount is zero (0).
• Cheque Number: Enter the number of the cheque that was issued to make the payment.
• Contract Reference: Click the link to view the contract document when you're in Read only mode.
• Cost Period: Click the Magnifying Glass icon to select the cost period in which the payment was issued.
• End Date: Enter the end date of the Workspace Cost Period or Internal Cost Period.
• External Reference: If the payment originated outside Proliance, type a series of characters that identify the payment in its system of origin.
• Internal Period: The internal period in which the payment occurred.
• Invoice Reference: Specify the invoice that the payment was made against. This field is only visible on the Payments page of a payment log.
• Journal Number: Enter a reference number that can be used by external payroll systems for identification purposes.
• Payment Code: Type a series of characters to uniquely identify this payment from other payments in Proliance. If you leave it blank, Proliance supplies a default value. You can configure the Payment Code format if you have the necessary security permission.
• Payment Date: Enter the date on which the payment was issued.
• Payment Item Notes: Optionally type a note related to the payment. You can use this space to write reminders to yourself or others.
• Real Currency Type: Click the Magnifying Glass icon to select the type of currency used to make payment.
• Start Date: Enter the start date of the Workspace Cost Period or Internal Workspace Cost Period.